HR Recruiting Coordinator [BAYTOWN]

OPENS:  12.05.2023
CLOSES: Until Filled
REPORTS TO: Chief of Human Resources 
DEPT. / SCHOOL:  Human Resources Department/Central Office

JOB TITLE: HR Recruiting Coordinator

WAGE / HOUR STATUS: Exempt/Full Time

MONTHS: 12 
 

_________________________________________
PRIMARY PURPOSE
The job of recruiter is to recruit and retain top talent for all Bob Hope Schools and Charter Holder in all positions is responsible for other HR responsibilities. The recruiter will provide information and resources to applicants and current or former employees. The job of recruiter will include researching, developing, planning, evaluating, implementing, and maintaining programs and services in compliance with established guidelines, recruiting and hiring top applicants, retaining current employees, acting as a liaison with applicants, interns, different universities/colleges, and working with all Campus Directors and supervisors on staffing their vacancies.

QUALIFICATIONS
Education:
• Minimum of 60 college credit hours; Bachelor’s degree from an accredited college or university, highly preferred

Special Knowledge/Skills/Ability:
• Maintains confidentiality
• Multi-tasked oriented
• Spelling, concepts of grammar, word processing/typing
• Exceptional interpersonal and communication (oral and written) skills.
• Detailed-oriented and working with detailed information/data
• Reading, comprehension, and ability to perform basic mathematics
• Adapting to changing work priorities
• Communication with diverse groups and individuals
• Working as part of a team

Language Skills:
o Bilingual (English/Spanish fluency) preferred. 
o Able to communicate with faculty, staff, and administrators in a courteous and professional manner

Experience:
o Two years of recruiting and office experience

MAJOR RESPONSIBILITIES AND DUTIES
1. Implements a recruitment program focused on attracting and retaining a high quality and diverse workforce. Collaborates closely with HR and central office staff, senior staff, and school leadership to meet current and future staffing and recruitment needs.
2. Manages software database relating to the recruitment and hiring process.
3. Responsible for developing, implementing, and updating job advertisements in appropriate media, including online, print, and job boards.
4. Works collaboratively to develop short and long-term recruitment and retention strategies to achieve required staffing levels to include instructional, non-instructional, and administrative.
5. Develops and maintains professional relationships with college, university and community college placement offices, teacher preparation program leadership and various agencies that assist in providing applicants to the schools.
6. Assists in creating and redefining company job descriptions.
7. Coordinates HR job fairs for district. Travels and stays overnight in another location for recruitment job fairs, meetings, and college and university visits on a regular basis.
8. Collaborates with internal and external personnel (e.g., other administrators, public agencies, community members, auditors, etc.) to implement and/or maintain services, programs, and recruiting endeavors.
9. Compiles data and prepares reports to document recruitment/hiring activities and issues, meeting compliance requirements, and/or providing supporting material for requested actions.
10. Assists in the development and manages collateral recruiting materials, including related information on the district’s website.
11. Assists in the development of a wide variety of written materials in both manual and electronic formats (e.g., job advertisements, brochures, pamphlets, etc.) to document activities, promoting Bob Hope Schools to interested parties.
12. Maintains manual and electronic documents, files, and records (e.g., vacancy listings, job descriptions, applicant tracking, etc.) to provide accurate information in compliance with established guidelines.
13. Participates in and initiates meetings to present information that involves a range of issues and topics (e.g., recruitment, employment, hiring, etc.) as needed and/or assigned to develop recommendations and/or supporting other staff.
14. Responds to candidates (e.g., phone, email, letter) regarding job openings, those for pre-hire, and candidates not hired.
15. Responds to requests from the public seeking information about job vacancies and application and/or job status.
16. Initiates purchase order requisitions relating to company recruitment materials, advertising, personal travel, etc.
17. Responsible for preparing event materials for all recruiting events and replenishing recruiting supplies and marketing materials.
18. Responsible for miscellaneous copying, filing, typing, and answering/making phone calls.
19. Researches and screens viable candidates using a variety of recruiting methods including cold calling, resume searches, and contacting job applicants, etc.
20. Actively reviews applications and resumes continuing through the interviewing and hiring process.

21. Schedules and participates in interviews as assigned. 
22. Conducts pre-screenings and contacts via telephone, utilizing online tools and other methods.
23. Maintains confidentiality.
24. Always exhibits a professional demeanor.

Certification and Licensing
1. Tracks certification, testing, and permit status and communicate with teachers to ensure completion of certification requirements within established timelines.
2. Audits and maintains certification and licensing information of certified or licensed professionals, paraprofessionals, and auxiliary employees.
3. Enters and maintains data required of pre-kindergarten teachers in Ascender; collaborate with coordinator of public education information management system (P.E.I.M.S.) to ensure timely annual reporting.
4. Enters qualifications of certified and licensed staff into Ascender and runs reports as requested. Process related payroll changes in TalentEd.
5. Serves as resource person to management and employees on certification issues and other information relating to certifications and test of English as a foreign language (TOEFL).
6. Assists as needed to verify certification with the Texas State Board of Educator Certification (SBEC), universities, colleges, and education agencies in other states for candidates selected for hire (e.g., teachers, other educational candidates in a certified role); perform annual certification checks of all staff and as requested.
7. Researches and maintains up-to-date information on SBEC rules, certification requirements and processes, testing dates, etc.

Other:

1.  Performs other duties as assigned.

Equipment Used:
Computer with appropriate software, scanner, printer, calculator, copier, facsimile machine, recruiting equipment, and other standard and specialized equipment.

Mental Demands:
Ability to communicate effectively (verbal and written); ability to attend to detail; receive directives as assigned; work with numbers in an accurate and rapid manner; meet established deadlines and schedules; maintain accurate and auditable records; maintain emotional control under stress; work with frequent interruption.

Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standing, stooping, kneeling, crouching, and/or crawling, bending, twisting, pulling, and/or pushing, carrying, and significant fine finger dexterity.
2. Occasional lifting.
3. Repetitive hand motions.
4. Prolonged use of computers.
5. Steady phone interactions.
6. Move and carry small stacks of office material and other equipment.
7. Extended hours as needed.
8. Frequent travel (local, out of town, out of state, and/or out of country).

This job description has been reviewed to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee's ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.  This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

ABOUT BOB HOPE SCHOOL
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education.  Bob Hope Elementary is a Montessori / Dual-Language campus.  Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur and Beaumont, Texas.  The Hughen Center, Inc. is the charter holder of Bob Hope School. 

Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.